Capacity is calculated using your team’s working hours and availability, then compared against the effort assigned to tasks through Estimates or Story Points.

Together, Calendar and Workloads give you a consistent view of team capacity so you can distribute work more effectively and avoid overloading teammates.

Capacity planning helps teams make better decisions about when and where work should be assigned. You can use it to:

Nifty supports two ways to estimate the effort required for a task:

Both ultimately allow Nifty to compare the effort assigned to a teammate against their available working capacity. You can choose Hours, Story Points, or None as the default estimation method for your workspace and override that setting for individual projects.

To start using Capacity Planner, you’ll configure three things:

Once configured, Nifty can compare scheduled effort against each teammate’s available capacity in Calendar and Workloads.

Nifty supports two ways to estimate task effort: Hours and Story Points. One method is set as the default for your workspace, while individual projects can override that default when needed.

Open your Workspace Control Center → Planning to configure your workspace's estimation settings.

In the Planning section, choose how your workspace estimates task effort:

If you choose Story Points, use A day is worth to define how many Story Points represent one full working day.

Individual projects can use a different estimation method from your workspace default. Open Control Center → Projects, select the project you want to update, and change its Estimation unit.

This is useful when different teams or workflows prefer different ways of estimating effort.

Capacity represents the amount of working time a teammate has available.

Nifty calculates capacity from your workspace or individual working schedules and uses that availability when comparing assigned effort in Calendar and Workloads.

For example, a teammate who works 8 hours per day, Monday through Friday, has 40 hours of weekly capacity before accounting for time off. When using Story Points, Nifty converts available working time into points using the value configured under A day is worth.

Workspace working hours define the default schedule Nifty uses to calculate team availability and capacity.

In Control Center → Planning, start by selecting your workspace time zone.

Set the working hours for each day to reflect when your team is normally available. Click any working-hour block to adjust the start and end time.

You can also mark a day as unavailable or select Add a break when a workday includes non-working periods.

Use Copy to... to quickly apply these parameters to other days.

As you adjust the working hours on a per-day basis, the weekly total will update. This value is the hourly capacity of each team member unless otherwise specified.

If a teammate works a different schedule from the workspace default, select + Give someone their own hours.

Select the teammate, then define their individual time zone, working days, and working hours. Nifty will use this schedule instead of the workspace default when calculating that teammate's availability and capacity.

Adding an Estimate or Story Point value tells Nifty how much effort a task is expected to require. That effort can then be compared against each teammate’s available capacity in Calendar and Workloads.

How you enter effort depends on the estimation method being used:

The workspace’s default estimation method will appear on a task unless the project has its own estimation setting.

Estimates and Story Points can be added to both tasks and subtasks.

When a project uses Story Points, Lists in Roadmap can aggregate the Story Points assigned to open and completed tasks.

This gives you two ways to understand progress:

Once working hours and task effort are configured, Nifty can compare each teammate's assigned work against their available capacity.

You can view and manage team capacity from both Workloads and Calendar.

Workloads gives you a broader view of how work is distributed across your team.

Each teammate's capacity is calculated from their working hours and availability, then compared against the effort assigned to them.

Workloads uses the same underlying capacity settings as Calendar, so your resource planning stays consistent across both views.

Calendar gives you a daily view of your team's availability, assigned work, and remaining capacity. In Day view, select Group by → Assignee to display each teammate in their own column.

Choose which teammates you want to include in the view. Work without an assignee appears separately so it can be easily identified and allocated.

Open the Show menu and enable Capacity.

Each teammate's column shows their available capacity based on their working hours and time off. When assigned effort exceeds their available capacity, the day is highlighted so you can quickly spot workload issues.

From this view, you can also:

Story Points are converted into working time based on the value configured under Control Center → Planning → A day is worth. This allows Story Point-based workloads to use the same underlying working-hours model as hour-based Estimates.

No. Nifty will show when assigned effort exceeds a teammate’s available capacity, but it will not prevent additional work from being assigned.

Time off reduces a teammate’s available capacity for the affected day or period and is reflected in Calendar and Workloads.

Yes. Workspace working hours act as the default, while individual teammates can have their own working schedule and time zone.

Yes. Workspace Owners can choose whether weekends count as working days from Control Center → Planning.

Yes. Your workspace has a default estimation method, but individual projects can override it with their own setting.

Yes. Estimates and Story Points can be added to subtasks just like top-level tasks.